Last update 30 November 2016
This privacy statement tells you about how personal information is handled by the National Industrial Chemicals Notification and Assessment Scheme (NICNAS).
What is personal information?
The term personal information means any information from which your identity is apparent or can be reasonably ascertained.
Information NICNAS collects, holds, uses and disposes
NICNAS is a regulatory scheme for industrial chemicals operating under the Industrial Chemicals (Notification and Assessment) Act 1989 (the ICNA Act).
NICNAS will collect and use personal information (such as name and contact details) to enable it to carry out its functions and activities. Any information you provide will only be used for the purpose for which you provide it (or a directly related secondary purpose) and will not be disclosed to any other party unless your written consent has been obtained.
NiCNAS's activities include:
How NICNAS collects personal information
NICNAS collects personal information:
- directly from you
- from other persons acting on your behalf
- from our website (see below)
- from third parties and publicly available sources
How NICNAS holds and protects your personal information
NICNAS take steps to protect the personal information it holds against misuse, loss, unauthorised access, modification or disclosure.
These steps include password-protecting access to electronic information technology and communications systems and securing paper files in locked cabinets with physical access restrictions.
NICNAS stores personal information securely and our staff may not access personal information records unless they are doing so for a relevant business need.
How NICNAS disposes of personal information
When NICNAS receives personal information about you (whether solicited or unsolicited) the information will, in almost all cases, be treated as a Commonwealth record.
NICNAS stores and disposes of personal information in accordance with the Archives Act 1983 to retain Commonwealth records until it can lawfully dispose of them.
Where unsolicited information does not relate to any of NICNAS's functions or activities, that information will be destroyed or de-identified as soon as it is practicable, lawful and reasonable to do so.
NICNAS does not automatically collect personal information about you when you visit our website and you can use our website without telling us who you are or revealing other personal information.
If you complete the contact us form NICNAS will collect your name, email, phone number and other details you supply. When using the form, you may choose to use a pseudonym to make an enquiry or provide feedback about NICNAS; however, the extent to which NICNAS may be able to respond or assist may be limited.
This site is hosted in Australia in secure, government-accredited facilities. To help protect the privacy of data and personal information NICNAS collects and holds, physical, technical and administrative safeguards are maintained.
The NICNAS website uses a range of analytics services. These services do not identify individual users or associate your IP address with any other data held by the company for other purposes. NICNAS uses reports provided by analytics providers to understand website traffic and webpage usage.
You can request access to personal information about you that NICNAS holds and ask for correction to your personal information. NICNAS will need evidence of your identity before access can be granted to information about you or to change any information held.
If you are not satisfied with how NICNAS has dealt with your personal information, please contact us to see if we can resolve your issue.
The NICNAS Service Charter has more information on our complaints handling procedures.
Read the NiCNAS Service Charter
Phone: 1800 638 528
Mail: NICNAS Privacy Contact Officer, NICNAS, GPO Box 58, SYDNEY NSW 2001
If you are not happy with how NICNAS deals with any privacy complaint, the Privacy Commissioner at the Office of the Australian Information Commissioner may be able to help you. Their contact details are provided below:
Phone: 1300 363 992
Mail: Office of the Australian Information Commissioner, GPO Box 5218, Sydney NSW 2001
NICNAS is part of the Department of Health but is required to have its own Privacy Statement. In terms of privacy, the following services are managed by the Department of Health for NICNAS:
- human resources
- financial management
- management of requests from Ministers and other members of Parliament.
NICNAS is bound by the Privacy Act 1998 and the Australian Privacy Principles (APPs). We also follow the Guidelines for Federal and ACT government websites issued by the Office of the Australian Information Commissioner.