Annual reporting

Annual reporting is due by 28 September 2018

If you have introduced new chemicals that are exempt from notification, under permit or self-assessed certificate, you must submit a report each year to us.

This report is due on 28 September each year and details activity based on your previous NICNAS registration year (1 September to 31 August).

For example, the annual report due 28 September 2018 will report on activity from 1 September 2017 to 31 August 2018.

If you have any questions about the following process contact us for help

Annual report or online declaration?

This year, there are 2 ways for introducers with new chemicals that are exempt from notification to report on activities for 2017-2018:

1.  A simple online declaration. The declaration can be used if you have previously completed an annual report and if the chemicals are the same as those introduced and reported last year, including using the same category of exemption. We will provide advice by email to individual introducers.

2.  The standard, detailed annual report process via the annual reporting module. You must submit a detailed annual report via the annual reporting module if:

  • your organisation has not previously annually reported to NICNAS; or
  • the chemical identities or exemption categories are different in any way from those reported in 2016-17.

To submit your annual report via the online module, you must first be enrolled. Please refer to the annual reporting module user guide and instructions on how to enrol. Once enrolled, you can use the annual reporting template and upload it to the module.

Go to the annual reporting module

Go to the annual reporting module user guide

These reporting requirements are detailed under Section 21 of the Industrial Chemicals (Notification and Assessment) Act 1989.

What needs to be reported?

Exemption categories

Under exemption categories, you have 28 days from the end of the registration year (31 August) to submit an annual report to us on the chemical you have introduced. This means an annual report will be required if you have introduced chemicals under the following exemption categories:

  • chemicals are introduced solely for research, development or analysis in quantities of not more than 100kg/year
  • chemicals introduced at a port or airport that remain subject to Customs and Border Protection Service control, are at a port or airport at all times, and leave Australia less than 30 days after the day they are introduced
  • chemicals are used for non-cosmetic purposes, introduced in quantities of less than 100kg/year and pose no unreasonable risk to human health and the environment
  • chemicals in quantifies of less than 100kg for cosmetic purposes which meet prescribed requirements, such as packaging and labelling, and pose no unreasonable risk to human health and the environment
  • non-hazardous chemicals introduced in a cosmetic are in a concentration of less than 1%.

Go to exemption categories

Low volume commercial evaluation, controlled use permits, self-assessment certificates

If you are the holder of a commercial evaluation CEC, LVC, CUP and/or self-assessment certificate (PLC and SAPLC) you must keep records for 5 years for audit purposes.

The NICNAS Director can require you to provide information on, or in connection with, the application for, or application for renewal of, such a permit or certificate.

Your annual report must state the name and volume of the chemical and any adverse effect the chemical may have on occupational health and safety, public health or the environment. You must provide the report within 28 days from the end of the registration year (31 August).

Go to permits

Go to self-assessment certificates

Learn more about annual reporting - book into a compliance seminar

Please note If you wish to contact NICNAS Business Services please call NICNAS toll free on 1800 638 528 (international calls +61 2 8577 8800) and select option 1, or email

Last update 29 July 2018