Annual reporting

Annual reporting is due by 28 September 2019

If you have introduced new chemicals that are exempt from notification, under permit or self-assessed certificate, you must submit an annual report or online declaration to us each year.

This reporting is due by 28 September 2019 and details your introduction activity for your previous NICNAS registration year (1 September 2018 to 31 August 2019).

If you have any questions about the following process contact us for help

How do I meet my reporting obligations?

Annual report or online declaration?

Dependent on the following circumstances, there are 2 ways you can finalise your reporting.

1.  Submit your annual report online via our annual reporting module. You must submit a detailed annual report this way if:

  • your organisation has not previously annually reported to NICNAS; or
  • the chemical identities or exemption categories are different in any way from those reported for 2017-18.

To submit your annual report this way, you must be enrolled to use the module. Refer to the annual reporting module user guide on how to enrol. Once enrolled, you can use the annual reporting template and upload it to the module.

Go to the annual reporting module

Go to the annual reporting module user guide

These reporting requirements are detailed under Section 21 of the Industrial Chemicals (Notification and Assessment) Act 1989.

2.  An online declaration.

You can make an online declaration if you have previously completed an annual report and if the chemicals you introduced in 2018-19 are the same as those introduced and reported for the 2017-18 registration year, including using the same category of exemption. If you wish to provide a declaration, please email us at annual.reporting@nicnas.gov.au for further instructions.

What needs to be reported?

Exemption from notification (exemptions)

An annual report is required if you have introduced under the following exempt from notification/exemption categories:

  • chemicals introduced solely for research, development or analysis in quantities of not more than 100kg/year
  • chemicals introduced at a port or airport that remain subject to Customs and Border Protection Service control, are at a port or airport at all times, and leave Australia less than 30 days after the day they are introduced
  • chemicals used for non-cosmetic purposes, introduced in quantities of less than 100kg/year and pose no unreasonable risk to human health and the environment
  • chemicals in quantifies of less than 100kg for cosmetic purposes which meet prescribed requirements and pose no unreasonable risk to human health and the environment
  • non-hazardous chemicals introduced in a cosmetic at a concentration of up to 1%.

Go to exemption categories

Low volume, commercial evaluation, controlled use permits, self-assessment certificates

If you are the holder of a permit (commercial evaluation (CEC), low volume (LVC), or controlled use (CUP)) and/or self-assessment certificate (SAPLC) you must keep records for 5 years for audit purposes.

The NICNAS Director can require you to provide information on, or in connection with, the application for, or application for renewal of, such a permit or certificate.

If introducing under these categories, your annual report must state the name and volume of the chemical and any adverse effect the chemical may have on occupational health and safety, public health or the environment. You must provide the report within 28 days from the end of the registration year (31 August).

Go to permits

Go to self-assessment certificates

Learn more about annual reporting - book into a compliance seminar


Please note If you wish to contact NICNAS Business Services please call NICNAS toll free on 1800 638 528 (international calls +61 2 8577 8800) and select option 1, or email business.services@nicnas.gov.au.

Last update 29 September 2018