Strategic Consultative Committee – terms of reference and evaluation

The purpose of the committee is to advise the Director of NICNAS on strategies for improving the efficiency and effectiveness of NICNAS operations in achieving the objects of the Industrial Chemicals (Notification and Assessment) Act 1989 (ICNA Act).

Role and functions

The role and functions of the SCC are to:

  • facilitate active engagement and input of relevant sectors affected by the functions of the Scheme
  • provide strategic advice on mechanisms to more efficiently and effectively achieve the objects of the Act
  • enable transparent on-going communication and information sharing on strategic issues between different stakeholder groups engaging with NICNAS
  • comply with Council of Australian Governments (COAG) principles for best practice consultation (continuity, targeting, timeliness, accessibility, transparency, consistency, flexibility, evaluation and review).

Principles of participation

The principles of participation are that:

  • the committee will operate with openness, procedural fairness and equity
  • all participants have equal opportunity to contribute
  • any confidential information provided by NICNAS for the purpose of seeking advice must not be disclosed beyond the committee without approval from the Director of NICNAS
  • committee members cannot speak publicly on behalf of NICNAS
  • committee deliberations must be within the bounds of the Committee’s role and functions (outlined above).

Quorum

A quorum of four members must be present before a meeting can proceed. The quorum must include at least two members from each sector: industry and community.

Eligibility for remuneration and proxies

Eligibility for committee members to be remunerated and/or to be represented by a proxy (when a member is unable to attend meetings) is based on the Department of Health Guidelines for non-statutory departmental committees. Each eligible member of the committee may nominate a proxy to attend meetings on their behalf. The name of their nominated proxy must be provided to the Chair (via the Secretariat) prior to the meeting.

Evaluation

Members are appointed for a term of up to three years. Members are invited to evaluate each meeting at its conclusion, in terms of venue, agenda papers, logistics and meeting conduct.

The department will consult with members and provide advice to the Minister at the end of each three year term (or earlier if required) on the operation of the committee in relation to its terms of reference. The evaluation will include whether, in advising the Director of NICNAS on strategies for improving the efficiency and effectiveness of NICNAS operations, the committee:

  • actively engaged in the meeting with openness, procedural fairness and equity
  • effectively represented the interests of the relevant sectors
  • maintained deliberations within the bounds of the Committee’s role and functions (as determined by the Assistant Minister)
  • complied with Council of Australian Governments (COAG) principles for best practice consultation
  • maintained confidentiality of materials so marked.

Last update 29 July 2018